1. Placing Ads on the Official Floor Map:¥150,000/space before tax (¥165,000 after tax)
* Planning to offer up to 4 spaces
* Minimum of 2 companies
・Ad spaces of 5cm×8cm size are available on the official floor map (A3, multicolored, 30,000 copies) to be distributed in the exhibition venue. You can convey whatever message you like ・Regarding the advertisement data, we plan to reflect it within approximately two weeks after the data is submitted. ・For details on the submission format and specifications, please ask us when you apply. ・The content of the advertisement will be subject to screening by The Japan of Refrigerating and Air Conditioning Industry Association. ・The maximum number of advertisement spaces is three. Also, the maximum number of spaces that can be purchased per company is one. ・The placement of the advertisement can be specified on a first-come, first-served basis. *Contents of the message will be subject to review.
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Ad spaces available Ad spaces are available like newspaper ads. 8cm x 5cm each, purchase of multiple spaces possible.
- MERIT02 Enhance brand recognition! Most of the participants/visitors to the exhibition will carry the map with them. It will ensure high visibility and contribute to enhancing brand recognition.
- MERIT03 Appeal your company The location of your booth will be shown in color together with the company name—an effective way to appeal your company/brand to event participants and visitors.
- Target All visitors
- Number of audience reached 17,000 or more
- Effect Enhance recognition
2. Display of Banner Ads in the Venue:Single-sided: From JPY 1,000,000 (tax excl.) / JPY 1,100,000 (tax incl.) per banner
Double-sided: From JPY 1,300,000 (tax excl.) / JPY 1,430,000 (tax incl.) per banner
* Minimum of two companies each on one side of the banner, or one company on both sides
* Please provide the design data. Printing costs and installation work fees are included.
・Display large advertisement banners in the venue. Offers high visibility as the banners will be hung from the ceiling to ensure that the message will reach many visitors. ・The banner will be installed above your own booth and will be a ceiling-hung type. (The location is subject to adjustment ). ・The banner size will be W2.8m x H2.1m. ・The banner material will be tarpaulin. ・For details on submission format and specifications, please ask us. ・The content of the advertisement will be subject to screening by The Japan of Refrigerating and Air Conditioning Industry Association.
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Visibility and attention The banners will be large and hung below the ceiling to effectively catch the eyes of visitors. The message is sure to reach many people.
- MERIT02 Enhance brand image Use one of the few ways to gain exposure for their brand to differentiate from other exhibitors, win trust, and enhance brand status.
- MERIT03 Lasting advertising effect! Displayed throughout the event period, there will be many occasions in which the banners will continue to catch the eyes of people in photos of the venue, even after the exhibition ends.
- Target Visitors/booth visitors
- Number of audience reached 17,000 or more
- Effect Enhance recognition
3. Banner Display on Official Website:¥100,000/banner before tax (¥110,000 after tax)
・Ad spaces are available on the official website. Visitors to the official website can be directed to another specified website by embedding the URL in the ad banner. *Banners will be displayed from early December to late March. ・Regarding the advertisement data, it is scheduled to be reflected in about two weeks after the data is submitted. ・For details on submission format and specifications, please ask us. ・The content of the advertisement will be subject to screening by The Japan of Refrigerating and Air Conditioning Industry Association. ・The maximum number of advertisement spaces is three, and the maximum number of spaces that can be purchased per company is one. ・The placement of the advertisement can be specified on a first-come, first-served basis.
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Enhance visibility on the website! You can differentiate your company by displaying a separate ad banner in a highly visible place of the site
- MERIT02 Reach a wide range of targets! You can reach and leave an impression on online visitors to the website in addition to those who will visit the event venue.
- MERIT03 Lasting advertising effect! Your message will effectively reach many people through the banner ads on the official website, not only during the event period but from before the exhibition opens!
-
Target
Online registrants
+
visitors - Number of audience reached 35,000 or more
- Effect Enhance recognition
4. Exhibitor Presentations:
30 min.: ¥100,000 before tax (¥110,000 after tax)
45 min.: ¥150,000/banner before tax (¥165,000 after tax)
・Offers opportunities for giving presentations on stage within the venue. ・Present your message right in front of the event visitors. ・You can choose either ① 100 seats in the office or ② 200 seats in the hall! (Limited number of slots available) ・Equipped with an automatic simultaneous interpretation system to support multiple languages. -Real-time translation results will be projected on screens and displays. ・A waiting room will be provided for one presenter. ・Details regarding the presentation start time will be adjusted after the application is completed. ・Details on the specifications of the presentation materials will be discussed after the application is completed. ・The content of the presentation will be subject to screening by The Japan of Refrigerating and Air Conditioning Industry Association. ・Please note that we do not arrange for a person to advance the slides during the presentation.
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Opportunity to directly present information With the opportunity to give a presentation on stage, you can directly present many visitors with messages and information you want to convey.
- MERIT02 Video distribution on the official website You can expect a large audience by distributing the presentation on the HVAC＆R official website because the video will be available to site visitors for an extended period even after the event is over.
- MERIT03 Archive After the post-event period is over, the presentation video can be archived for secondary use by the exhibitor.
- Target Visitors/booth visitors
- Number of audience reached 17,000 or more
- Effect Convey information on stage
5. Distribution of Archived Videos:¥300,000 before tax (¥330,000 after tax) or more
・Exhibitor presentation given on the venue stage can be distributed on the HVAC＆R official website during the post-event period *To be distributed from after the event ends to late March ・The video is planned to have two camera angles: a full shot and a close-up shot of the presenter. ・Video editing will be simple, such as cutting unnecessary parts. If you would like to insert captions, please consult with us. ・The video will be posted on the official website. ・The video will be delivered as an MP4 file via online storage. Delivery of local data, such as on a USB drive, is not planned. ・The data is scheduled to be delivered two weeks after the event ends.
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Clear video of presentation Having the presentation recorded on video by the event organizer will ensure clear sound and visual quality.
- MERIT02 Distribution on official website You can expect a large audience by distributing the presentation on the HVAC＆R official website because the video will be available to site visitors for an extended period even after the event is over.
- MERIT03 Archive After the post-event period is over, the presentation video can be archived for secondary use by the exhibitor.
- Target Online registrants + visitors
-
Number of audience reached
3,000 or more
(roughly 10% of the target) - Effect Convey information after the event
6. Remote Exhibition:¥500,000 before tax (¥550,000 after tax)
・To ensure a wide variety of opportunities, virtual booths are available for companies located overseas or in remote areas and are not exhibiting a physical booth in the venue. One side of a pillar will be allocated to each virtual booth where remote exhibitors can set up large touch panel monitors, laptops, and other devices to exhibit and interact with customers online. ・The monitor is planned to be 55 inches in size (size may change). ・The laptop is planned to be a Windows PC. ・For online customer service, the use of online meeting tools (such as Zoom or Teams) is planned. ・The submission of data for exhibition materials will be one week before the implementation date. ・For details, please ask us.
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Reduce cost! You can save on the overall expenses including the decoration, staffing and other costs that would have been incurred to have a physical booth.
- MERIT02 Efficient way to access potential customers Unlike exhibiting physical booths, your staff won’t need to be present at the venue, but will be able to create chances for exchanging business cards and setting up appointments for meetings. Participate in the exhibition while running business as usual.
- MERIT03 Exhibiting made easy! Depending on the plan, venue staff will attract visitors to your booth. You can reduce not only the costs but the burden on your staff, such as distributing business cards.
- Target Visitors to the venue
- Number of audience reached 17,000 or more
- Effect Expand exhibition opportunities
7. Online Exhibiting:¥2,000,000 before tax (¥2,200,000 after tax)
As part of our efforts to promote the digital transformation of exhibitions, the official website has been enhanced to offer a virtual exhibition option: 2D booths with increased visibility has been added to our basic plan offerings.
* Loop replay of 5-min videos at 30 min. intervals all day long
* May change depending on the number of applicants
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Attract more customers As a hybrid exhibition, video distribution will start from the pre-event period to increase exposure and attract more customers.
- MERIT02 Increase brand exposure The banner showing the entrance of the virtual exhibition will be placed at the top of the official website to increase exposure.
- MERIT03 Additional option to a physical exhibition! By utilizing the 2D booth in parallel with the physical booth, you can expect synergy throughout the pre-event, during-event and post-event periods.
-
Target
Online registrants
+
visitors - Number of audience reached 35,000 or more
- Effect Expand exhibition opportunities
8. Video Screening in the Lounge:¥300,000 before tax (¥330,000 after tax)
・Have your video shown on the monitors installed in the lounge. This offers a chance to catch the attention of a wide range of people who may stop by the lounge.
* Purchase of multiple slots is also possible (Subject to negotiation when the number of applicants is large)
・The monitor size in the resting area is planned to be 55 inches. (The size may change) .
・Videos with audio can be screened. (Volume restrictions apply) .
・Videos that are generally 5 minutes or less will be screened in rotation.
・Videos will be screened from the time the venue opens until it closes.
・The video submission format is planned to be MP4.
・The video for screening must be submitted one week before the implementation date.
・If you would like video editing, please consult with us. We will consider it for an additional fee depending on the content.
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Show whatever video you like! You can show any notice you want to show or even a video you used in a previous exhibition if you do not have a PR video at hand. * Note that there is a limit to the duration of the video.
- MERIT02 No need for you to add the captions! We can do the captioning or transcription for you to help penetrate the message.
-
MERIT03
Translation service also available
If the video is all in English or other languages and you need translation, we can also provide translation services.
* Separate cost incurred for translation
-
Target
Visitors to the lounge
(booth participants) - Number of audience reached Approx. 4000 or more
- Effect Increase recognition of your message
9. Installation of a VR Camera in Your Booth:¥60,000/booth before tax (¥66,000 after tax)
・We can introduce you to a virtual reality (VR) service provider who will film your exhibition booth with a special VR camera and render it into a virtual space.
・You will be able to use that data for your promotional activities after the event.
・Your exhibition booth can be filmed with a special VR camera and archived as a virtual space.
・The filming will be conducted during the construction period, and delivery is scheduled for after the exhibition period.
・You can place material data inside the VR booth for visitors to view.
・In addition to images, text information and YouTube videos can be embedded and displayed in the VR booth. For details, please ask us.
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Long-term utilization of your exhibition! Utilize VR to reach customers and prospectives who could not come to the event, or use it to showcase your brand and products online.
- MERIT02 Highlight the innovativeness of your brand! The VR data can be kept as a record of your exhibition booth built on site. You can insert explanatory data in relevant areas of the film to provide as much information as in the actual booth.
- MERIT03 Utilize data! Data on the behaviors and interest areas of visitors to the virtual space can be collected for utilization in the development of marketing measures.
-
Target
Online registrants
+
visitors -
Number of audience reached
3,000 or more
(roughly 10% of the target) - Effect Convey information after the event
10. Display of Ads in the Lounge:¥50,000 before tax (¥55,000 after tax)
・The lounge will include an advertising space exclusive to the exhibitors and opportunities to hand out novelty goods. This space offers a chance for effective interaction with visitors as it also serves as a place for visitors to collect information on all exhibitors, the floor layout, and topics of the day including special lecture schedules and announcement of HVAC＆R Awards. ・The advertisement size is planned to be A1 size. ・One poster per company is allowed. ・The installation location is planned to be near the entrance of the resting area. ・If there are many applicants, it will be on a first-come, first-served basis. ・Flyers, etc., can be placed in a format that visitors can freely take. ・The advertisement data must be submitted two weeks before the implementation date. ・The advertisement will be printed from the design you provide. ・The setup and removal of the advertisements will be handled by the secretariat.
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Reasonable PR opportunity Everyday 7 to 8 thousand people are expected to visit and spend some time in this space, thereby offering an efficient opportunity to effectively promote your brand.
- MERIT02 Opportunity for interacting with visitors Offers a chance for exhibitors to interact with visitors who are members of registered organizations and those who came to attend a conference.
- MERIT03 Serves as a reminder You can stimulate the interest of visitors through sound and vision and also remind them to visit a specific booth.
- Target Visitors to the venue
- Number of audience reached 20,000 or more
- Effect Create advertising opportunities
11. Exhibition Report with Summary Data and Photos:
Concise version: ¥50,000 before tax (¥55,000 after tax)
Detailed version: ¥100,000 before tax (¥110,000 after tax)
・After the event, the secretariat will create a comprehensive report for HVAC&R JAPAN 2026, and will also compile the booth information of the applying companies into a single report for delivery. ・If you purchase the detailed version, in addition to the report mentioned above, we will also provide a CSV data file containing visitor information. ・The report data will be delivered as a PDF file to the email address you provided. ・The estimated delivery time is approximately two weeks. If you would like a paper version, please contact us separately. ・The report is planned to include information such as trends in the number of visitors, visitor demographics, and on-site photos
Images are for illustrative purposes only.
MERIT / POINT
- MERIT01 Free yourself from the trouble of aggregating data In consideration of the burden on exhibitors to report and internally share information after the event, we will prepare and sell basic reports.
- MERIT02 Clear photos The report will include clear and high quality sound and video shots of your booth taken by the official camera.
- MERIT03 High quality output We will deliver an objective and logically structured report, which can readily be used as a briefing material for your management, colleagues, and external partners.
- Target Exhibitors
- Number of audience reached ー
- Effect Post-event data aggregation service
12. 「VoiceBiz® Remote」for HVAC＆R2026
The first ID for each exhibitor is free, but application is mandatory.
Additional IDs cost ¥40,000 (excluding tax) or ¥44,000 (including tax) per ID.
【Important】Application Required for Free ID
Each exhibitor is entitled to one free ID.
However, please be aware that an application is mandatory to utilize this free ID.
Regardless of whether you require additional IDs or not, please complete the application process first to secure your ID(s).
※You can open a talk room on the web for each ID that supports 13 types of voice translation.
VoiceBiz Remote is a multilingual AI translation service for explanations and guidance developed by TOPPAN Corporation.
【What VoiceBiz Remote can do】
An AI translation service that anyone can use easily without the need for a dedicated device or app. You can explain things to multiple people or to people who are not present,with automatic translation, regardless of language.
You can translate from your device to the other person's device and convey the content.
VoiceBiz Remote provides strong support for international exchange,and enables smooth communication that transcends language barriers!
Images are for illustrative purposes only.
USEFUL FEATURES
- FEATURES01 Automatic translation display Speech is automatically translated and displayed in each participant’s language setting.Administrators can also change the language.
- FEATURES02 No dedicated app or device required Participants can easily use the dedicated login URL or QR code from their smartphones, tablets, and laptops.
- FEATURES03 Supports 13 types of voice translation Supported languages: Japanese, English (American, British), Chinese (Simplified, Traditional),Korean, Vietnamese, Burmese, Spanish, Indonesian, Thai,Brazilian Portuguese, French, Tagalog.
- FEATURES04 Japanese standard phrase function By registering frequently used sentences in advance, you can quickly translate just by operating the screen without voice input.
-
FEATURES05
Hands-free function
Detects silence at the end of a conversation and automatically displays the translation result.
Since no button operation is required, automatic translation is possible without using your hands. - FEATURES06 Log download function Logs can be downloaded for each chat room, and logs will accumulate until the room is deleted.
